Privacy Policy for Vibe Check App
Effective Date: July 5, 2025
This Privacy Policy describes how EmpathySphere ("we," "our," or "us"), the developer of the "Vibe Check" mobile application ("App"), collects, uses, and discloses information when you use our App.
By using the Vibe Check App, you agree to the collection and use of information in accordance with this policy.
1. Information We Collect
We collect various types of information for different purposes to provide and improve our App and services to you:
1.1. Information You Provide Directly:
- Account Information: When you create an account, we may collect your username, email address, and password.
- Mood and Journal Entries: The core functionality of Vibe Check involves you recording your mood, emotions, thoughts, and any associated journal entries or notes. This includes text, selected mood states (e.g., happy, sad, anxious), and any tags or categories you apply. This data is considered sensitive user data.
- Feedback and Support: Records of your communications with us, including emails or in-app messages when you provide feedback or seek support.
1.2. Information Collected Automatically (via Third-Party Services):
- Usage Data: We may collect information about how you access and use the App ("Usage Data") through third-party analytics tools (e.g., Google Analytics for Firebase). This Usage Data may include information such as features you interact with, the frequency and duration of your sessions, the pages or screens of our App that you visit, and other diagnostic data.
- Device Information: We collect information about the device you use to access the App, including your device's unique device identifiers (e.g., device ID), operating system, mobile network information, and mobile number.
- Crash Logs and Performance Data: We automatically collect data related to app crashes and performance issues to help us identify and fix bugs and improve stability.
- App Set ID: We may collect the App Set ID for purposes such as analytics and fraud prevention. The App Set ID is not used for ads personalization or ads measurement, nor is it connected to any Android identifiers (e.g., AAID) or any personal and sensitive data for advertising purposes.
- Identifiers and Tracking Technologies (via Third-Parties): While the "Vibe Check" mobile application itself does NOT directly use or store traditional web browser cookies on your device for its core functionality, it does integrate with third-party services that may use similar technologies for their respective functions. These may include identifiers similar to cookies, such as advertising IDs or local storage.
- Google AdMob: AdMob, our advertising partner, uses various technologies (which may include identifiers like advertising IDs) to serve relevant advertisements, measure ad performance, and cap the number of times you see a particular ad. This data collection is performed by AdMob directly and is subject to Google's Ad Technologies policy and Privacy Policy. We do not directly access or control the data collected by AdMob.
- Google Firebase: Firebase (Authentication and Firestore), used for user accounts and storing your "Vibe Scores," may use local storage or device identifiers to manage sessions and facilitate its services. These are fundamental to the functionality of Firebase services and are handled in accordance with Google's privacy and security standards.
- AI Service (e.g., Google Gemini or OpenAI): Your manually inputted messages, sender, and context are sent to the AI service for analysis. This interaction is stateless from our end, meaning we do not store your specific prompts or the AI's responses. The AI service's data retention policies for API usage apply to this interaction, generally involving temporary processing for service delivery.
2. Information We DO NOT Collect or Store Directly
- Personal Data from your device: The App does not access, collect, or store any personal data from your device such as your contacts, text messages, call logs, photos, or location.
- Analysis Input Data: When you manually paste or type a message, sender, or context into the App for analysis, this data is sent directly to the AI service (Google Gemini or OpenAI, as configured) for processing. We do NOT store this specific input data on our servers or on your device permanently after the analysis is complete. The AI service processes this data for the sole purpose of providing the analysis result and does not retain it beyond the transaction.
3. How We Use Your Information
We use the collected information for various purposes related to providing and improving the Vibe Check App, including:
- To provide and maintain the core functionality of the Vibe Check App, allowing you to track and manage your moods and journal entries.
- To personalize your experience within the App, such as showing trends or insights based on your recorded moods.
- To respond to your inquiries and provide customer support.
- To analyze and monitor the usage of our App to understand user engagement and identify areas for improvement.
- To detect, prevent, and address technical issues or security incidents within the App.
- To improve and optimize the performance, features, and user experience of the Vibe Check App.
- To send you important notifications related to the App (e.g., updates, maintenance alerts), if applicable and with your consent for push notifications.
- To comply with legal obligations.
- To provide the App's analysis and insights, which are generated by AI for informational and entertainment purposes only. This analysis is not intended to provide professional advice, diagnosis, or treatment related to relationships, mental health, or any other professional field.
4. How We Share Your Information
We may share your information in the following situations:
- With Service Providers: We may share your information with third-party service providers to perform services on our behalf, such as cloud hosting (e.g., Google Cloud, AWS), analytics (e.g., Google Analytics for Firebase), crash reporting (e.g., Crashlytics), and customer support platforms. These third parties are obligated to maintain the confidentiality of your information and are prohibited from using your personal data for any purpose other than providing services to us.
- For Business Transfers: In connection with a merger, acquisition, financing, reorganization, bankruptcy, or sale of all or a portion of our assets, your information may be transferred as part of that transaction.
- For Legal Reasons: We may disclose your information if required to do so by law or in the good faith belief that such action is necessary to:
- Comply with a legal obligation.
- Protect and defend our rights or property.
- Prevent or investigate possible wrongdoing in connection with the App.
- Protect the personal safety of users of the App or the public.
- Protect against legal liability.
- With Your Consent: We may disclose your personal information for any other purpose with your explicit consent.
- Aggregated or Anonymized Data: We may share aggregated or de-identified information that cannot reasonably be used to identify you with third parties for various purposes, including for industry analysis, demographic profiling, and other business purposes.
We do not sell your personal and sensitive user data to third parties.
5. Data Retention
We retain your personal information, including your mood and journal entries, and "Vibe Scores" (analysis counts), only for as long as is necessary to provide you with the Vibe Check App's services and for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
6. Data Security
The security of your data is important to us. We implement reasonable security measures, including transmitting data using modern cryptography (e.g., HTTPS), and access controls, to protect your Personal Data from unauthorized access, alteration, disclosure, or destruction. However, please remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
7. Your Data Protection Rights & Deletion Requests
Depending on your location and applicable data protection laws, you may have the following rights regarding your personal data:
- The right to access your personal data.
- The right to rectification of inaccurate personal data.
- The right to erasure of your personal data (also known as the "right to be forgotten").
- The right to restrict processing of your personal data.
- The right to data portability (to receive your personal data in a structured, commonly used and machine-readable format).
- The right to object to processing of your personal data.
- The right to withdraw consent at any time where we relied on your consent to process your personal information.
To exercise any of these rights, please contact us using the contact details provided below. We will respond to your request in accordance with applicable law.
7.1. Data Deletion Requests:
If you have created an account and wish to have your email address and associated "Vibe Scores" (analysis counts) permanently deleted from our Firebase services, you can initiate account deletion from within the Vibe Check App (if applicable, provide specific in-app steps here) or by sending an email to wdesignind@gmail.com. We will take action to delete your data within 30 days of receiving your request. Please note that data used for AI analysis (messages, sender, context) is not stored by us and therefore cannot be deleted retrospectively. Temporary account deactivation, disabling, or "freezing" does not qualify as account deletion.
7.2. Managing Third-Party Data Collection:
You can often reset your device's advertising ID in your device settings, which can limit targeted advertising. You may also be able to opt out of certain personalized advertising by visiting Google's Ad Settings.
8. Children's Privacy
The Vibe Check App is not intended for use by children under the age of 13. We do not knowingly collect personally identifiable information from children under 13. If you are a parent or guardian and you believe that your child has provided us with personal information through the App, please contact us so we can take appropriate action to remove such information and terminate the child's account.
9. Links to Other Websites
The Vibe Check App may contain links to other websites or services that are not operated by us. If you click on a third-party link, you will be directed to that third party's site or service. We strongly advise you to review the Privacy Policy of every site or service you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.
10. Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top of this Privacy Policy. We may also notify you through prominent notice within the App or on our associated website prior to the change becoming effective. You are advised to review this Privacy Policy periodically for any changes.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:
- By email: wdesignind@gmail.com
12. International Data Transfers and Compliance
We may process user data on servers located outside of your country of residence. By using the Vibe Check App, you consent to the transfer of your data to these locations. We are committed to complying with applicable privacy and data protection laws in the jurisdictions where we offer our products or services, including, where relevant, the General Data Protection Regulation (GDPR) for users in the European Union, and other international data privacy frameworks. We implement appropriate safeguards to ensure that your data is protected in accordance with this Privacy Policy and applicable laws, regardless of where it is processed.